OUR PRIVACY POLICY

GDPR and Privacy Policy

This Privacy Policy outlines how Denise Winter Photography complies with the GDPR (General Data Protection Regulation). This Policy explains how Denise Winter Photography; collects, processes, manages and stores your personal details and what your rights are under GDPR and how they are adhered to.

​Denise Winter Photography is committed to safeguarding the privacy of its website users and its customers.

The Site uses a WordPress platform hosted by Krystal Hosting. Your data may be stored through WordPress.com and Krystal Hosting data storage, databases and their general applications. They store your data on secure servers behind a firewall.

The site utilises systems that are designed to prevent unauthorised access to any personal data you may submit on the Site.  The Site constantly assesses and evaluates the abilities of new technologies in providing the additional protection of the information where possible. We cannot guarantee that any information submitted to us will be totally secure and safe and Users provide the information at their own risk.

​Your Personal Information

Personal Information refers to a visitor’s personal name, e-mail address, phone number, address, and any other information they deem fit to provide. Personal Information can be gathered via an online contact form, by the posting of a comment in relation to content on the site, or by interacting with one of Denise Winter Photography’s Social Media platforms (Facebook, Instagram).

Under no circumstances will any Personal Information be used for anything other than the reason it has been submitted for.

All correspondence to Denise Winter Photography via email, social media, website, contact form, What’s app, messenger are password protected and Denise Winter Photography is solely responsible for the handling and managing of all personal data.

​Any Personal Information obtained regarding an enquiry will be stored within the medium in which it was received and, unless a booking is complete.  Where a booking is made, relevant Personal Information provided by the client will be stored for a period of 3 years after the date of the event.

All electronic devices where your Personal Information is stored, for example, mobile phone, tablet and desktop, all contain passwords. Images are stored on external hard drives and cloud storage, which are password protected.

Denise Winter Photography may at times use an assistant or a second shooter, under these circumstances they will have access to your name and telephone number for the duration of the event. All paperwork with this Personal Information on will be destroyed after the event.

Personal information shall not be shared with Third Party operators or websites, unless considered necessary when completing your transaction.

Denise Winter Photography may need to disclose Personal Information, when necessary, in the instance of insurance claim, or a legal reason that may occur. Wherever possible Denise Winter Photography will inform those affected prior to the release of Personal Information.

Communication with you

Denise Winter Photography will contact you regarding your enquiry, booking, to collect fees or monies owed, or as otherwise necessary. For these purposes we may contact you via email, telephone, text message, messenger.

Images

GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Denise Winter Photography will never photograph an individual as a means of unique identification or authentication unless contracted to do so. Guests at events, where Denise Winter Photography has been contracted to capture images, appear in photos taken by Denise Winter Photography as a part of the documentation of the event. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Denise Winter Photography as detailed in this Privacy Policy.

Clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests when viewed as a form of processing personal data is necessary for the legitimate interests of Denise Winter Photography as a photography business.

The disproportionate effort involved in providing Privacy Policy information to all guests at the event and the degree to which it would be unfeasible to do. Clients are therefore requested to direct their guests to read this Privacy Policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

We may display any photographs to promote Denise Winter Photography on our website, blog, on social media, on photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Denise Winter Photography’s client(s). The rights of the people captured in these photographs are protected by Denise Winter Photography as detailed in this Privacy Policy.

Denise Winter Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of 3 years after the date of the event.

Your Right to Access information or Withdraw your Data

Anyone photographed by Denise Winter Photography, whether a client or guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email specifying the photo in question. After the request has been made, Denise Winter Photography will take the necessary step to remove the image online.

External Website Links and Third Parties

​This statement covers all areas in which Personal Information has been received according to information collection practices on www.denisewinterphotography.co.uk . Links located at the Site may be to and from other internet sites, including but not limited to the sites affiliated to the Site. The Site does not hold any responsibility for the privacy policies or content of all the other websites that it may link to. We encourage you to review the Privacy Policy and Terms of Use of any Third Party company we may link to – prior to deciding to submit your personal information on other such sites.

Right to amend our Privacy Statement

Denise Winter Photography reserves the right to amend this Privacy Policy at any time. Changes shall be effective right upon posting up on the Site. Last updated December 2023